Club Policies

Privacy Policy

What information do YCC collect about you?

We collect information about you through the membership form when people become members of the club.  This is collected through a membership form that will be emailed to you by the membership co-ordinator.  Members will also be provided with a logon to the club website and be able to voluntarily enter further details.


How do YCC use the information about you? 
 
 
Yateley Cricket Club will use the information provided on the membership form and on the website (and any other information it obtains about the player) to administer his/her cricketing activity at the Club and in any activities in which he/she participates through the Club and to care for and supervise activities in which he/she is involved.

In some case this may require the Club to disclose the information to County Boards, Leagues and to the England and Wales Cricket Board.  In the event of a medical issue or child protection issue arising, the Club may disclose certain information to doctors or other medical specialists and/or to police, children’s social care, the Courts and/or probation officers and, potentially to legal and other advisers involved in an investigation.


  Access to your information and correction

 You have the right to request a copy of the information that we hold about you. If you would like a copy please contact Jim Henstock

If you believe that any information held about you is incorrect then please let us know and we will delete or correct any information that is inaccurate.
 

Marketing

We do not process members personal data for marketing purposes.

The websites contain links to and from the websites of our sponsors and any affiliated companies/organisations.  If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies.  Please check the privacy policies of any of these websites carefully.


Further information


Further information about the way the club is managed is covered in the Policies within the website.

If you have any questions about the YCC privacy statement or information we hold about you. contact us

Subject access request

If you have any questions about how Yateley CC manages your data then please speak to Jim Henstock who is the designated Data Protection lead contact.
Safe Hands

The ECB has produced Safe Hands – Cricket’s Policy for Safeguarding Children as part of its commitment to ensuring that the game provides a safe, friendly and enjoyable experience for children.

Click on the links below for more details:

    Safeguarding Policy

    Safe Hands Policy
    Safe Hands Documents

Coaches and Team Managers handling personal data

During a season you will be required to process personal data in order to manages the training and fixtures of our Junior cricketers.  The introduction of GDPR doesn’t mean you should necessarily change the way you handle information but its important to remember some key things;

  • Medical information: You may be provided with medical information about our junior players, this has been provided by parents to ensure our coaching staff are fully aware and can manage medical situations that may arise.  The safety of our juniors is paramount and therefore it is acceptable for coaches to keep a printed copy of the medical information.  Please keep this safely within your kit bag when not in use and securely destroy at the end of each season.  You will be issued with an updated copy every year so there is no need to retain.  when storing the electronic copy please ensure it remains password protected.

  • Scoresheets: please enter these onto the club website in a timely manner and then you can destroy these sheets.

  • Information about match fees: as soon as the match fees have been payed to the club and you are confident the payment has been received then these records can be destroyed

  • Accident information : in the event of an accident please complete an entry in the club accident book asap and destroy any notes you may have

  • Attendance sheets for training : these are kept centrally and destroyed when no longer required.  Should you have any training attendance sheets please return to a club official.

If you have any questions about handling personal information please speak to Jim Henstock.